What you do
- Maintain membership records: Update your club membership data. Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International club dues invoices are sent to the Club President, Secretary and Treasurer.
- Assist the Club President with monitoring/implementing the tasks as set out in the Timeline For Club Presidents for the current and incoming Rotary Year. Posted in President's Briefcase.
- Prepare and file Board Meeting, Club AGM and Club Council minutes.
- Record attendance at meetings and enter monthly attendance figures in ClubRunner (optional).
- Work with incoming secretary to ensure smooth transition.
How to prepare
- Club Secretary Essentials (My Rotary > Learning Centre > Club Leadership Courses.
- Attend Presidents Elect Learning Seminar (PELS)/Rotary Weekend - Secretary Session.
- Work with outgoing secretary.
Tools
- ClubRunner How To's [Member Area] - complete list
- Add/Remove Member (via ClubRunner - will automatically update RI database)
- Edit Members Information (via ClubRunner - will automatically update RI database)
- Edit Club Officers (via ClubRunner - will automatically update RI database)
- Pay your club invoice (Rotary International Dues)
- Update your club membership data / Update Club Officers (via My Rotary - if integrated with RI will automatically update ClubRunner data) [How To Instructions]
- How to access Rotary Club Central
- How to view information in Rotary Club Central
- How to set goals in Rotary Club Central (to assist the Club President as requested)